Julien Gueniat is a productivity writer, coach, and founder of Organisologie. Workflowy’s interface is currently available in English only. Customers include individuals and teams in MIT, Google, Spotify, Amazon, Apple, Stanford University, Twitter, UCLA Berkeley, and Organisologie. Workflowy is for individuals and small teams looking for a flexible note-taking tool to organize ideas, content, files, to-do items, and all kinds of lists. However, it limits free plan users to 250 items per month. The Free plan includes features to capture information, organize notes with multi-nesting structures, zoom-in views from overview to the deepest sub-sub-item levels, and and simple sharing. At $4.99/user/month, users get all Free plan features plus premium features like unlimited item creation for all members, unlimited file uploads for all members, one-on-one team setup, simple team administration, and auto-backup to Dropbox. In addition to a free plan for individuals, Workflowy pricing is available for its Teams plan. They can also access various templates from a library under meeting, engineering, design, product, marketing, sales, education, and personal categories. Users who receive shared lists can save these lists to their accounts for later viewing. They can also invite others with the accompanying level of permission. Teams can enable link sharing to share a selected part of their list. Collaborators do not need to have an account to work with Workflowy users.
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Users can quickly share lists to give others full access, edit controls, or view-only permissions. Workflowy includes collaboration features with its simple sharing capabilities. Other features include expandable/collapsible lists and backlinking.
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The copies sync to each other so that users can view the same information and update from anywhere.
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The software also allows the quick creation of a live copy of any list. This allows users to view lists in columns instead of endless lists of bullet points. Users can also change views from a list to a Kanban board. The app offers several keyboard shortcuts to handle common tasks including changing text from a from a bulleted list item to a paragraph/header, moving items around the workspace using keys only, crossing off items or checking off a to-do item. Users can add colored tags for quick visual identification as well as faster text search. Workflowy allows users to create nested lists within lists to help organize or break down major projects or topics into smaller sub-items. This means that no matter which device ypu’re using, Workflowy’s single, synced workspace can be edited, added to, and searched across all content and documents.
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Workflowy is offered as a web app, a freestanding desktop app (macOS, Windows, and Linux), and native mobile apps for Android and iOS. Its intuitive bullet-style interface enables users to quickly create an outline, adding headers, lists, and paragraphs, and attach images and other types of files. Workflowy is built to launch quickly, so users can quickly open and use it the moment an idea or opportunity materializes. Workflowy Review: Features and Strengths Capture and Search Recommended Project Management Software.
Workflowy Review: Features and Strengths.It enables users to capture ideas, organize files, and share lists in an intuitive and smart way.
This cloud-based, centralized, and synchronized work organization tool runs on all platforms (desktop, web app, mobile) with keyboard shortcuts to allow for quick taking and retrieval of notes.
Workflowy is a list-based note-taking application that is flexible and easy to use.
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